Whether you have a small office at your home or a large-scale office with hundreds of employees, every workspace needs a printer. It is one of the most important facilities that make things happen. From printing infographics to spreadsheets, an effective printer can make all the difference for productivity in your workspace.
Printers can be a little complicated to maintain, especially for beginners. However, there is nothing too complicated for someone who wants to benefit from their appliances for a longer time. You can ensure the longevity of your printer with some care and timely maintenance.
Here are some effective printer maintenance tips for smart users.
Keep it in Use
One of the biggest reasons for printers to lose their function may be a lack of use. An idle printer can encourage dried ink in the cartridges. Hence, you may not be able to use your printer when needed. If you do not use your printer often, you may want to consider switching to a laser printer.
However, if you have a printer that uses cartridges, it is important to consider timely ink refill and regular use. This way, the ink cartridge can be prevented from drying. In addition, you will also get a perfect print whenever you want.
Clean Your Printer
Messy printers can be one of the biggest nuisances in a workspace. After all, no one wants to wait beside the printer just to receive a messy paper with ink. Therefore, it is important to clean your printer from time to time to ensure its best performance.
The best way to clean your printer is by cleaning the parts of your printer with a damp cloth. Before so, make sure that you take out the paper for the paper tray and remove any paper lint along the way. You can look into the manual of your printer for cleaning instructions.
Replace Cartridges Carefully
Every office faces a time when they are in a hurry and need a bunch of prints. If you ever need to replace your cartridges in such a time, you will likely force it in your printer instead of placing it gently. Many people may forget that cartridges are a delicate part of the printer.
It is important not to touch the bottom of your cartridges as it can spoil the print quality. Instead, place it with care gently to ensure nothing is damaged. You can further read the printer manual for instructions to safely install and remove the cartridges the right way.
Update the Software
As a printer owner, your care and precaution go beyond the physical care of a printer. Every printer also needs timely software updates to work effectively. Some printers may update automatically, while others may need manual assistance.
You can read the manual of your printer to get more information on software updates and the latest driver for your printer. This way, your printer will work effectively, and you will not face any hitches along the way.